Notice is hereby given that an Annual General Meeting (AGM) of the Margaret River Busselton Tourism Association (MRBTA) will be held on:
Date: Thursday 26th October, 2017
Time: 17.15 for 17.30 start
Place: Eight Willows Retreat (formerly Willy Bay Resort)
266 Metricup Road, Metricup, Western Australia 6280.
To allow members to make informed decisions the Explanatory Memorandum which accompanies and forms part of this Notice of Meeting, describes in more detail those matters to be considered at the AGM including amendments to the MRBTA Constitution and the allocation of funds for payment of Board stipends.
In particular, members will be asked to consider, and if thought fit, to pass, the following resolution as a special resolution:
“It is resolved that, for the purposes of section 51 of the Associations Incorporation Act 2015, rule 21 of the Association’s constitution and for all other purposes, the Association’s constitution be amended as shown in mark-up in Annexure A of this Notice of Meeting.”
Additionally, members will be asked to consider, and if thought fit, to pass, the following resolution as an ordinary resolution:
“It is resolved that, for the purpose of rule 11(i) of the Constitution, a total sum not exceeding $33,000 per annum be allocated (as determined by the Board) for payments of stipends to the Chairperson, the Audit and Risk Committee Chairperson and the Audit and Risk Committee members.”
Where a member is unable to attend the meeting, we encourage that member to appoint a proxy by completing and returning the enclosed Proxy Form to the Public Officer at least 72 hours before the commencement of the meeting (as per Rule 17H). Completed proxy forms can be received by fax, email, mail or in-person: by 5.30pm on Monday 23rd of October 2017.
Further to our recent correspondence inviting nominations for MRBTA’s Board of Directors, I also wish to advise that SEVEN (7) nominations have been received for the THREE vacancies that exist, of which one is casual vacancy (for a term of one year).
As the number of nominations received is greater than the number of vacancies, an election is required to fill the positions. As per the constitution, the election will be conducted via a postal ballot and as such I enclose the following:
- Voting Authorisation Form & Postal Ballot Voting Form
- Nominee credential statements of all nominees.
The Election will be a simple majority. The 2 candidates that receive the highest number of votes will be duly elected as a Board Member at the MRBTA Annual General Meeting for a period of 2 years. The candidate that places 3rd overall, will fill the casual vacancy for a period of 1 year.
Only 2016/2017 Financial Members are eligible to vote. Completed Postal Ballots must be accompanied by a Signed Voting Authorisation Form, and can be received by fax, email, mail or in-person: by 4.30pm on Thursday 26th of October 2017. Please note, no ballots will be accepted at the AGM.